CFC Cabinet Meeting
Minutes of June 18, 2008
Host: Steve Tanner & Dave Ragan
General Services Administration
1500 E. Bannister Rd, KCMO
Cabinet Members in attendance:
John Askew, EPA Jackie Beard, EPA
Stewart Bent, SSA Mike Brincks, GSA
Victoria Davidson, NTEU #66 Velerie Eddleman, USDA
Larry Hisle, CFC Yvette Lewis, IRS
Stan Mosier, USACE Mark Nelson, USDA
Dennis O’Connell, GSA Jason Parman, ,OPM
Joe Parnacott, NATCA Dave Ragan, NTEU Chapter 217
Debbie Schmidt, USDA Steve Tanner, USDA
Quo Tyler, USPS
Cabinet Members on the phone:
Harry Strader, CFC Mara Whitaker, NTEU-USDA
Alternates & Others:
Lt. Col. Mike Fitzgerald, USACE for Col. Roger Wilson
Carolyn Kelley, SSA
Cara Christenson-Riley, FEB for Cindy Hillman
Welcome & Introduction – Steve Tanner and Dave Ragan
The chairs thanked the cabinet members for being involved in the campaign this year. Each member in attendance introduced themselves.
Labor Cabinet Update – Dave Ragan:
· The next Union Partnership Meeting will be held on July 23rd at the Children’s Center for the Visually Impaired at 31ST & Main
· Letter to all labor heads will be going out later this week
· At this meeting, we will continue to work on strategies for greater Union support of the CFC campaign
· We will also go over the peer to peer calls that the Labor Division Co-Chairs will make on the Bargaining Units in their area.
Agency Head Training & Calls – each Division Chair:
Each Division was asked to report out on their progress on contacting the Agency Heads in their respective Divisions.
· Completion Percentage
· Completion Date
· Problems or trends
Division 0: Yvette Davis reported out for the Division
· Mike Brincks, GSA and Yvette Lewis, IRS, are at 59% of calls that have been completed or scheduled.
· All large accounts have been contacted, will continue to make calls
· We are losing DFAS from BRAC, but TSO will continue on with their campaign
· Remaining calls will be done by June 30.
Division 1: John Askew reported out for the Division
· John Askew (EPA) and Jackie Beard from EPA have completed 54% of calls for this division.
· Letters have been sent out to all agencies and will continue to contact
· Should have all calls completed by June 30th
Division 2: Carolyn Kelley reported out for the Division
· Ethel Johnson (SSA) and Team Leaders from Social Security & HHS have completed 94 % of calls for this division.
· Stewart Bent (SSA) will be the LE for this division
· There are three Team Leaders from Social Security and Fred Schuster from Dept of Health & Human Services has made these calls.
Division 3: Larry reported out for the Division
· Dorothy Witherspoon (Dept of Labor) and Joan Wissbaum (GSA), have completed 69% of calls for this division
· Joan Wissbaum was attending a joint Manager Meeting for the Dept of Labor accounts at the same time as the cabinet meeting
· Remaining calls will be done by June 30.
Division 4: Mark Nelson reported out for the Division
· Don Sanders and Mark Nelson (USDA) are currently at 19% of calls completed & all have been scheduled.
· Got a late start, but all calls should be done by June 30
Division 5: No one was in attendance for this division
· There is a concern that we have not heard back from volunteers in this division
· Steve would attempt to contact the District Manager to find out on how we are progressing with Loaned Executive recruitment
Division 6: Lt. Col. Mike Fitzgerald reported out for the Division
· Col. Roger Wilson (USACE), Lt. Col. Mike Fitzgerald, (USACE) and Stan Mosier (USACE) are currently at 19% of calls that are completed.
· Reported a successful call with Whiteman AFB the prior week with the Vice Commander.
· Remaining calls should be done by the June 30 deadline.
Topeka Area: Harry Strader reported
· Richard James, (USPS) and Harry Strader (CFC) have currently completed 50% of calls and have 2 scheduled. Plan to visit the top ten largest accounts
· The bulk of the larger accounts will be completed by the June 30 deadline.
There is a lot of apprehension out there about the economy, gas prices and retirements
· Division Chairs should follow-up on those agency heads who were invited to the Leaders breakfast.
· All completed Agency Head Agenda forms should be sent back to Larry.
· Goals for each Division and overall CFC goal will be done at the July CFC Cabinet Meeting.
Goal Setting – Larry Hisle:
· A comparison sheet example was shown listing last year’s projected amount and the final amount that was collected.
· Each division will set a projected goal-need to factor in agencies that are closing, downsizing, having employees retiring or early outs.
· Division Chairs, LE’s and Team Leaders need to meet prior to July’s Cabinet Meeting to conduct a progress and goal setting meeting.
· The combined total of all division goals will be reviewed at the July CFC Cabinet Meeting and an overall goal recommendation set for CFC.
· The recommended goal will be reviewed by the Federal Executive Board (FEB) Members at their July Cabinet Meeting for final approval.
· CFC will present their goal at the Community Campaign Cabinet Meeting (United Way Cabinet Meeting) on August 14th.
· Our goal is to be included in the overall Community Goal.
· The initial release of the CFC goal may be made at the United Way Community Kick-off on September 5th, as part of the overall Community Goal.
· The official release of the 2008 CFC Goal will be revealed at the CFC Campaign Kick-off on September 24th.
Committee Reports:
Awards & Recognition – Debbie Schmidt
Orders have been placed and many items have started to arrive. The cabinet was reminded of what has been approved:
·Flying Disc as the Rally Gift
·Coffee Mug and Magnets for all Coordinators and Canvasser
·Travel Tote Bag as a post gift to the Coordinators
·Medal Heart Key Tag for 1% or $390 Donors
·Business Card Case for 2% or $650 Donors
·Pewter descending eagle with gold tips for Eagle Donors.
·The Double Eagle “Soaring Eagle Club” for those people who donate at least $2,000. They will receive the eagle and a the prestige Travel Mug
· We have also placed orders for the Eaglet Club.
Communications –Larry Hisle for Gail Allen
Reminded the cabinet that “Dare to Care-A Hero Lies Within You” is our theme for this year.
v Local Film:
a. We have not received the National Film yet, but it has been completed and just in the editing mode at the current time.
b. The film which is titled “The Great Debate” highlights the many ways that Federal employees can themselves be stars by contributing to this year’s campaign. In keeping with this year’s national election and the political debates they bring, the film focuses on a Federal worker who debates the need of the CFC in today’s world.
c. We will wait to see a final copy before making any recommendations
v Graphic Design: Purpose to create graphics to brand and market the Heartland CFC Theme used in catalog, newsletters, posters and on the website.
Four different versions were shown for selection. The cabinet chose the version with a red flag background and silhouette of individuals imagining how their donations can work.
v Flat Stanley Project
Reminded Cabinet that we need people to be a Flat Stanley and provide testimonials.
Recruitment needs from the committee:
Local Film –possibly
Web Design
Newsletter
Media
Please contact Gail Allen with any comments or suggestions.
Eligibility Status – Dennis O’Connell
· We have completed our eligibility process.
· There were two agencies which appealed to OPM in Washington this year and we will have to await the answer to these appeals before we can produce the booklet.
· In total we will have 434 local agencies in the book , once they past the OPM review through the IRS for current 501(c)3 Status
Events – Larry Hisle:
· Kick-off
· The Kick-off Committee met for the first time on June 4th.
· The planned date for this event is Wednesday, September 24th once again
at the Ilus Davis Park in downtown Kansas City.
· Stewart Bent, SSA is chairing this committee this year.
· The plan is to invite those committee members back who participated last
year, or ask for replacements. We also will be inviting volunteers from
the federal agencies to participate this year.
· New opportunities: Asking the Wizards to be involved
· More detailed information will be available at the next meeting.
· Golf Tournament
· CFC Championship Golf Tournament has been scheduled for October 13th
(Columbus Day).
· Tim Gosnell from GSA is once again helping us with this.
· We are hoping to have it either Blue Springs or Hillcrest Country Club
· Save-the-date messages will be sent to all campaign coordinators.
More detailed information will be available at the next meeting.
Training Committee - Recruitment & Workshops – Velerie Eddleman
· Campaign Coordinators’ names need to be identified by the end of June.
· Invites to the workshops will be mailed out to campaign coordinators (CC) by July 1st
· CC’s will be given a choice of either August 7th or August 13th in Kansas City and August 27th in Topeka to attend the CC Workshops. (They will only need to attend one workshop)
· August 7th training will be held at the Harvesters
· August 13th training will be held at Salvation Army Harbor Light Village
· August 27th training will be at “Topeka Rescue Mission”
· Draft of the Agenda was reviewed by the committee members. A Federation Fair will be held prior to the training so that CC’s can visit agencies.
· We are still working through the training format
LE Training
· CFC LE Training is scheduled for September 9th, 10th & 11th at various non-profit agencies each day.
· We are working on a Draft timeline of the LE Training that will be reviewed by the committee members.
· The following Speakers are needed for the LE Training – Sales Training, Communication Skills, and Marketing Skills.
· Some former LE’s will be asked to be speakers.
· If you have a speaker in mind or if you would like to volunteer for this, please forward that information to Larry at Larry.Hisle@gsa.gov or call at 816-823-2010.
Speakers Training
· We will continue to offer a Speaker Workshop for the Local Unaffiliated agencies to attend and learn more about CFC. This workshop will be held on August 20th at the Kansas City Plaza Library
· Larry will attend the other federation speaker’s trainings and present on CFC.
Other Discussion
CFC Catalog& Pledge Cards
· Catalog is in the process of being put together.
· Size will be 10” x13” again this year, but they will be stapled.
· Plan to order 25,000 catalogs this year, compared with 18,000 LY
· We will enhance the pledge card slightly with a cover and information inside. A sample was shown.
· A decision was made to go back to using the ½ page pledge cards, as they were actually cheaper. They would also all be continuous feed forms.
Compliance Audit
· Each the LFCC must do a Compliance Audit on the previous year’s campaign. Dennis O’Connell will complete this for our cabinet. Deadline is July 31st
Day of Caring Update
· The Day of Caring was held on June 7th. This year’s effort involved close to 3,300 volunteers (over 1,000 being federal employees), for what has become one of the largest single-day volunteer effort involving both the public and private sectors, anywhere in the country.
· Together they tackled more than 166 projects throughout the Kansas City area.
· The federal community again led the way with 51 Federal Agencies & Labor Groups working on 74 different projects throughout the city.
Employee Appreciation Event
· Shared with the cabinet the appreciation event with the Kansas City Wizards on June 28th
Employee Express-Online pledging options
· Gave a quick demonstration on Employee Express. Requesting offices, other than IRS to consider using Employee Express as an option this year. A conference call on this will be held on June 25th.
Offices that may be able to do so are:
· Commodity Futures Trading Commission
· Consumer Product Safety Commission
· Department of Education
· Department of the Interior
· Department of Transportation
· Department of the Treasury
· Equal Employment Opportunity Commission
· Federal Deposit Insurance Corporation
· General Services Administration
· International Trade Commission
· National Labor Relations Board
· Office of Personnel Management
· Pension Benefit Guaranty Corp
· Small Business Administration
Merger Requests & Opportunities
· OPM has approved our request to incorporate Carroll, Caldwell and Livingston Counties in Missouri to accommodate the IRS and other federal employees in Chillicothe, MO.
· Steve also sent an email reaching out to the Ozark Area CFC to propose a merger of our two CFC’s for the 2009 campaign.
July Cabinet Meeting
· The cabinet Meeting will be set for July 14, 2008, location to be determined.
Upcoming events
Agency Head Calls completed by June 30
July Cabinet Meeting July 14
Campaign Coordinator Workshop – (Harvesters) August 8
Campaign Coordinator Workshop – (Salvation Army) August 13
Campaign Coordinator Workshop – (Topeka Rescue Mission) August 27
CFC Citywide Kick-off September 24
CFC Golf Tournament October 13