CFC Cabinet Meeting

Minutes of June 20, 2009

Host:  USDA - NITC

8930 Ward Parkway, KCMO

 

(please view the June Powerpoint for graphics)

 

Cabinet Members in attendance:     

Marian Baker, USACE                                    Stewart Bent, SSA

Willie Chambers, SSA                                      Victoria Davidson, IRS

Velerie Eddleman                                             Randy Eischens, IRS

Donna Goza, USPS                                          David Hoefer, EPA

Cindy Hillman, FEB                                          Larry Hisle, CFC                                  `

Harry Strader, CFC- KS                                  Vicki Taylor, DOE

Mote Tranbarger, USDA                                  Becky Weber, EPA                                         

Becky Wing, USPS                                         Dorothy Witherspoon   ,DOL  

                       

 

Welcome & Introduction–Larry Hisle:

Larry thanked the cabinet members for being involved in the campaign this year Each member in attendance introduced themselves & their roles on the cabinet. 

 

 

Labor Cabinet Update –Larry for Curtis Walker :

·        The first Union Partnership Meeting held on April 29th

·        The purpose of the Union Partnership Council is to secure the support of representatives from more than 20 area federal employee unions.

·        Labor Division Co-Chairs will make peer calls on the Bargaining Units in their area in late July, early August.  Labor Co-Coordinators were to be encouraged in all agencies

·        Next meeting will take place on July 8th.

·        Letter to all labor heads will be going out later this week

·        At this meeting, we will continue to work on strategies for greater Union support of the CFC campaign

·        We will also go over the peer to peer calls that the Labor Division Co-Chairs will make on the Bargaining Units in their area.

·        A representative for the Union Partnership doe request to speak at the FEB Meeting on July 17th

 

 

Agency Head Training & Calls – each Division Chair:

           

Each Division was asked to report out on their progress on contacting the Agency Heads in their respective Divisions.

·        Completion Percentage

·        Completion Date

·        Problems or trends

  

Division 0:

      ·          Susan Robinson, FMS and Randy Eischens, IRS, are at 13% of calls that have been completed.  All of the top 3 accounts have been scheduled.  Should be done by June 30th

 

 

            Division 1:  

Becky Weber, EPA and David Hoefer, EPSA, all but 3 of the top 10 accounts have been scheduled. 

·    Needed some help with the Bureau of Prisons, FBI and National Benefits Center is make contacts.  Dorothy Witherspoon and Cindy Hillman offered some help.

·        Due to a late recruitment, calls may take a little longer than June 30th.

 

            Division 2:

Stewart Bent (SSA) and Team Leaders from HHS are at 15% of calls that have been completed or scheduled. 

·    Half of the 10 largest accounts have been completed and eight more appointments are scheduled. 

·        There were several accounts which stressed a concern about the econmy and how it will effect the campaign

 

Division 3:

Dorothy Witherspoon, DOL and Willie Chambers are at 38% of calls that have been completed or scheduled. 

·    All 32 accounts have been contacted by phone or email. 

·        All accounts have been divided up

 

 

            Division 4:

Monty Tranbargar Kelly Holdman and Allison Sizemore (USDA) (USDA) are at 65% of calls that have been completed or scheduled. 

·    All but one of the ten largest accounts have been contacted

·    Having issues with Haskell Indian University.  Stewart Bent offered to help

·        Should have all accounts completed by June 30th.

 

 

            Division 5:

Becky Wing, Donna Gonza & Jo Rundus are 100% completed. 

·        Have now made all initial contacts and are beginning to get team together.  We will continue to develop our team and set the campaign expectations over the next three months to hit the ground running.

·        The US Postal Service is committing to a 5.7% increase from last year's contributions for a new total of $542,000, we will be working very hard to exceed that amount.  We know that our opportunities are in the area of participation and increased per capita giving.  Therefore, we are putting together strategies to ensure that all of our employees are given an opportunity to donate. 

·        We have a high degree of excitement regarding fund raisers, but we know the money is driven by individual contributions. 

·        Focusing on participation

Division 6:

Col. Ivan Glasco (USMC) and Marian Baker (USACE) are at 33% of calls that have been completed or scheduled. 

·    All accounts are divided up

·        Plan to have completed by June 30th

 

 

Topeka Area:

·           Harry Strader reported out that letters were set to go out in the near future.    A little behind on making the calls today

·           Ann Radford (USPS) will be the LE for this division.

Working on IDing new accounts throughout the Kansas area. 

Fort Riley Committee meeting for the first time on June 19th

Working on a volunteer for the Salina Area.

 

·                    Invitations have been sent for the agency head luncheon on June 25th at the United Way of the Ozarks offices.   RSVP’s are very low.  Traditional we see a double digit increase in the accounts which attend this event. 

 

·                    All completed Agency Head Agenda forms should be sent back to Larry.

·                    Goals for each Division and overall CFC goal will be done at the July CFC Cabinet Meeting.

 

 

Goal Setting – Larry Hisle:

·    A comparison sheet example was shown listing last year’s projected amount and the final amount that was collected.

·    Each division will set a projected goal-need to factor in agencies that are closing, downsizing, having employees retiring or early outs.

·    Division Chairs, LE’s and Team Leaders need to meet prior to July’s Cabinet Meeting to conduct a progress and goal setting meeting.

·    The combined total of all division goals will be reviewed at the July CFC Cabinet Meeting and an overall goal recommendation set for CFC.

·    The recommended goal will be reviewed by the Federal Executive Board (FEB) Members at their July Cabinet Meeting for final approval.

·    CFC will present their goal at the Community Campaign Cabinet Meeting (United Way Cabinet Meeting) on August 13th.

·    Our goal is to be included in the overall Community Goal.

·    The initial release of the CFC goal may be made at the United Way Community Kick-off on September 10th, as part of the overall Community Goal.

·          The official release of the 2009 CFC Goal will be revealed at the CFC Campaign Virtual Kick-off in October.

           

  

Committee Reports:

 

Awards & Recognition – Larry for Cindy Cento

 

Orders have been placed on all selected items.    The cabinet was reminded of what was approved at the April Cabinet meeting

 

It was requested to go back to the drawing board on the Pillar Club award.  This is for Donors who give 1% or $390.  The committee was asked to go back and request quotes on a canvass bag.  Several options were offered and the cabinet went back to a bag which had been shown.  It was requested to go back and find a Made in the USA product, but set a limit of only 20% increase in the price of $1.90 each

           

Communications –Larry for Gail Allen

 

 

v     Local Film: 

There is no National Film this year.  The committee did discuss the possibility of producing a local film.  Gail and Larry spoke at the Federal Information Council in May to see if they might be able to help, but no response as of yet

o       While we have a commitment from Social Security to help us produce a film, we have no script to work off of. 

o       We are in desperate for talented writers to help us out with this.

 

v     Graphic Design:  Purpose to create graphics to brand and market the Heartland CFC Theme used in catalog, newsletters, posters and on the website.

Three different versions were shown for selection.

Charity Listing Cover:   The cabinet chose the version which was a black background, with the following changes:

•They like the graphic and photos, but they want a white back ground and black and/or wording.

•         iCan should be iCan...

•         They would like to include the phrase "Please Give to the CFC"  at the bottom.

•         We want to use the Heartland Logo

•         We need to have "2009 Charity Listing" and the website address somewhere on the front. 

Back of Charity List and Poster:  They once again liked the black version but reversed.  Here are the requested changes:

•         They like the graphic and photos, but they want a white back ground and black and/or wording.

•         Wording:  iCan and Did Make a Difference.   Thank you

•         We want to use the Heartland Logo

 

They also reviewed the Pledge Card Cover and will be using an outside vendor graphic. 

 

v     Flat Stanley Project

Reminded Cabinet that we need people to be a Flat Stanley and provide testimonials.

 

v     Employee Participation Events-

We held our second Employee Appreciation event on Saturday, June 13th at the Wizards, up-coming events are again at the Royals and a Chiefs game in October

 

Recruitment needs from the committee:

Local Film –possibly

Web Design

Newsletter

Media

 

Please contact Gail Allen with any comments or suggestions.

 

 

Eligibility Status – Larry for Dennis O’Connell

 

·        We have completed our eligibility process.

·    There were no which appealed to OPM in Washington this year, but are still waiting for the five digit codes to be assigned to 29 new non-profits before we can produce the booklet. 

·        In total we will have 439 local agencies in the book , once they past the OPM review through the IRS for current 501(c)3 Status

Events

            Kick-off– Larry Hisle

·        We had a conference call with the prior members of the City Wide Kick-off Committee and can up with the following ideas:

o       Focus the Regional Kick-offs on one date

o       Focus on a Kick-off Week

o       Provide a monetary incentive to run on date and use certain processes $200 sliding scale

§         Agency Fair of at least 12 agencies

§         Feds got talent contest

·        Money by money

·        Three tiered vote

o       Prospective Sites:  USDA, GSA, Bolling, IRS, DOT, USPS Plant, 8930 Ward Parkway, NOAA, NBC , EPA, US Court MO & KS

o       Kick-off Packet

o       Concerns:  Dates, Security

The committee liked the idea of a Kick-off Week on the week of October 5th and enjoyed the thought of a contest among agencies.

 

            Golf Tournament – Larry Hisle

·    No up-dates on this activity at this time

·        Tournament has been scheduled for October 12th (Columbus Day).

·    Tournament will be open to all federal employees.

·    Championship aspect (which was used for last year’s tournament) will be done again this year.

·       Encouraged agencies who host their own golf tournaments to incorporate theirs into CFC’s tournament.

 

5 K Run – Larry Hisle

·    A volunteer has approached us about the possibilities of doing a 5 K Run & Walk

·        We are still working on this idea

·        Meeting with a coordinator for this event on June 22nd.

 

 

Training Committee - Recruitment & Workshops –Velerie Eddleman

·                    Campaign Coordinator sites have identified 

·                    Two Campaign Coordinator trainings are scheduled for the Kansas City on August 5th at the Children’s Campus (Children’s Center for the Visually Impaired, Children’s TLC & YMCA) and on August 13th at Sherwood Center for the Exceptional Child.

·                    A workshop is scheduled for August 19th in Topeka TARC

·                    Additional trainings are being scheduled for Fort Riley, Manhattan and Springfield  

·          Campaign Coordinators’ names need to be identified by the end of May/June.

 

Speakers Training

·        We will continue to offer a Speaker Workshop for the Local Independent Organizations to attend and learn more about CFC.  This workshop will be held on August 18th  at the Kansas City Plaza Library

·        Larry will attend the other federation speaker’s trainings and present on CFC.

 

LE Training

·          CFC LE Training is scheduled for September 8th, 9th & 10th at various non-profit agencies each day.

·          We are working on a Draft timeline of the LE Training that will be reviewed by the committee members.

·                    The following Speakers are needed for the LE Training – Sales Training, Communication Skills, and Marketing Skills.

·          Some former LE’s will be asked to be speakers.

     

Demonstration of Online Pledge Systems

 

Larry demonstrated or showed on Power Point the two pledge systems available this year. 

   Employee Express-

Offices that may be able to do so are:  

·        Commodity Futures Trading Commission

·        Consumer Product Safety Commission

·        Department of Education

·        Department of the Interior

·        Department of Transportation

·        Department of the Treasury

·        Equal Employment Opportunity Commission

·        Federal Deposit Insurance Corporation

·        General Services Administration

·        International Trade Commission

·        National Labor Relations Board

·        Office of Personnel Management

·        Pension Benefit Guaranty Corp

·        Railroad Retirement Board

·        Small Business Administration

 

A demonstration was done using powerpoint slides for the cabinet.  A Demonstration Account is available to familiarize Federal users with the CFC-EEX E-Pledge system. Go to https://www.employeeexpress.gov and Login with:  999999994  and Password:  Demo#444

 

CFC Nexus –

This is a product that we purchased for all the other campaigns which do not use Employee Express.  A demonstration was done of this software.  A live test can be done by going to:  http://www.cfcnexus.org/_root/

 

 

Other Discussions:

 

CFC Catalog& Pledge Cards

·        Catalog is in the process of being put together.

·        Size will be 10” x13” again this year, but they will be stapled. 

·        Plan to order 20,000 catalogs this year

·        We will enhance the pledge card slightly with a cover and information inside.  A sample was shown. 

 

Compliance Audit

·        Each the LFCC must do a Compliance Audit on the previous year’s campaign.  Dennis O’Connell will complete this for our cabinet.  Deadline is July 31st

 

 

Day of Caring Update

·        The Day of Caring was held on June 6th.   This year’s effort involved over 3,000 volunteers (over 1,300 being federal employees), for what has become one of the largest single-day volunteer effort involving both the public and private sectors, anywhere in the country.

·        Together they tackled more than 166 projects throughout the Kansas City area.

·        The federal community again led the way with 51 Federal Agencies & Labor Groups working on 74 different projects throughout the city.

 

 

            Merger Requests & Opportunities

·                     Gary will be sending out an email reaching out to the Northwest MO CFC to propose a merger of our two CFC’s for the 2010 campaign. 

 

 

July Cabinet Meeting

·        The cabinet Meeting will be set for July 7, 2009, at the Financial Management Services offices

                       

 

Upcoming events

Agency Head Calls completed                                                  by June 30

July Cabinet Meeting                                                                July 7

Campaign Coordinator Workshop – (Children’s Campus)        August 5

Campaign Coordinator Workshop – (Sherwood Center)          August 13

Campaign Coordinator Workshop – (Topeka TARC)               August 19

CFC Golf Tournament                                                              October 12